AI assistance with a producer’s judgement still in charge.
Event Brain helps you shape the event faster: exploring ideas, structuring information, identifying gaps and proposing a practical programme.
Every proposal stays reviewable before it becomes part of the event.
| question | answer |
|---|---|
| When is Lena on? | Day 1 · 09:30 · Main Stage |
| Which sessions have video? | 3 sessions · cues 47.1, 52.0, 61.4 |
| Who is on after lunch? | M. Adeyemi · 13:45 · Studio |
| record | type | read |
|---|---|---|
| Day 1 agenda | agenda | live |
| Showflow 47.x | cues | live |
| Speaker profiles | speakers | live |
The useful part of AI in event planning is not the interesting part. It is the transcription — turning a pile of documents into structure a producer can edit rather than type.
Turn rough source material into useful event structure.
A forty-tab spreadsheet, a deck with the draft programme on slides 12 to 19, and biographies in three formats. The first draft stops being data entry and starts being editing.
- ✓Sessions, speakers, locations and timings
- ✓Programme ideas and session structure
- ✓Help creating event and programme content
| question | answer |
|---|---|
| When is Lena on? | Day 1 · 09:30 · Main Stage |
| Which sessions have video? | 3 sessions · cues 47.1, 52.0, 61.4 |
| Who is on after lunch? | M. Adeyemi · 13:45 · Studio |
| record | type | read |
|---|---|---|
| Day 1 agenda | agenda | live |
| Showflow 47.x | cues | live |
| Speaker profiles | speakers | live |
Identify duplicate or conflicting sessions. And the four hours you have programmed without a break.
The same speaker under three spellings, two sessions in one room at one time, a 45-minute panel in a 15-minute slot. Low judgement, high pattern recognition — exactly the right work for a model.
- ✓Duplicate and conflicting sessions
- ✓Missing breaks, timings and transitions
- ✓Speakers and rooms that do not resolve
Every suggestion stays reviewable. You remain in control.
Nothing publishes itself. Nothing reorders a running order because it calculated a better one. A suggestion shows what it would change, why, and what the state was before.
- ✓Nothing enters the event without a human action
- ✓Reversible without archaeology
- ✓Fewer, better-founded suggestions
| slide | content | cue |
|---|---|---|
| 1–4 | Title + agenda | — |
| 9 | Demo clip · 0:48 | 03 |
| 17 | Revenue chart | — |
Lena leads risk at Northwind, where she rebuilt the real-time fraud stack now scoring 1.2M transactions a minute. A former regulator, she writes and speaks on model governance.
AI can organise, suggest and accelerate. People approve.
What the room knows
That the CEO will not be moved, that the sponsor paid for that slot, that this presenter needs the full rehearsal. None of it is written down, and all of it decides the programme.
| question | answer |
|---|---|
| When is Lena on? | Day 1 · 09:30 · Main Stage |
| Which sessions have video? | 3 sessions · cues 47.1, 52.0, 61.4 |
| Who is on after lunch? | M. Adeyemi · 13:45 · Studio |
| record | type | read |
|---|---|---|
| Day 1 agenda | agenda | live |
| Showflow 47.x | cues | live |
| Speaker profiles | speakers | live |
Early, not late
The first draft is where it earns its keep — turning a pile of documents into something you can edit. The hour before doors is not the time to review machine suggestions.
| raw time | raw title | room |
|---|---|---|
| 09:30 | Opening keynote | Main Stage |
| 11:00 | Panel — Real-time payments | Main Stage |
| 1:30 PM | parsing. | studio |
| 15.00 | Workshop – fraud | hall2 |
| source column | mapped to | state |
|---|---|---|
| col C | start time | ✓ confident |
| col D | session title | ✓ confident |
| col F | room | ✓ confident |
| col H | speaker | pending |
Never during the show
In live delivery, the only things that change the running order are people. Nothing reorders itself because it calculated a better version of your evening.
| cue | action | dept | state |
|---|---|---|---|
| 47.0 | House to half | LX | done |
| 47.1 | VT roll — opener | A/V | done |
| 48.0 | Keynote walk-on | LX | ● GO |
| 48.1 | Lower-third: name | GFX | stby |
| dept | last call |
|---|---|
| FOH | standing by on 48.1 |
| LX | house at half, holding |
| A/V | VT armed |
| GFX | lower-third loaded |
Kept honest.
Where it came from
If a session came from slide 14 of a deck, you can see slide 14 rather than trusting the extraction.
Not a wall of prompts
A system that proposes forty things trains people to accept forty things without reading.
The boring fields
Times, rooms and durations are where an import goes quietly wrong, so they are surfaced first.
No model in the world knows this room.
It does not know the sponsor paid for the two o’clock slot, or that this speaker needs the full rehearsal. Event Brain does the typing. The person in the room still decides.
Plan your branded event →Skip the typing, keep the judgement.
Turn your source material into a reviewable starting point and edit from there.